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PO# 4575 (Published in the Thu...
PO# 4575 (Published in the Thursday edition of The Duncan Banner, April 25, 2024 - 1 t ime) THE BOARD OF STEPHENS COUNTY COMMISSIONERS met in regular session April 15, 2024 with Russell Morgan, Chairman, present; Kreg Murphree, Vice-Chairman, present; Todd Churchman, Member, present; and Jenny Moore, County Clerk, present. Others present: List in County Clerk's Office. Agenda filed 4-10-24 @ 3:15 P.M. at the front entrance of the Courthouse and the Commissioners' meeting room. Chairman Morgan called the meeting to order. Motion by Murphree, seconded by Churchman to approve minutes of the previous meeting. Voting: Morgan, aye; Murphree, aye; Churchman, aye. Motion by Churchman, seconded by Morgan to approve the payment of purchase orders, including overages on blanket purchase order #4260 in the amount of $5.80 from the General Fund and blanket purchase order #3865 in the amount of $187.44, blanket purchase order #4297 in the amount of $102.17, and blanket purchase order #4868 in the amount of $11.60 from the Highway Fund, and issuance of blanket purchase orders. Voting: Morgan, aye; Murphree, aye; Churchman, aye. The Board heard from Ken Shaw, Construction Manager, and/or Commissioner Morgan regarding the ARPA grant and/or ARPA projects for Stephens County. Shaw reported that the bullet-proof glass had been installed at the Annex. Shaw hopes that the Commissioners will award the Fairgrounds bid in next week's Commissioners' meeting. Commissioner Churchman asked about an update on the plans for the Courthouse project. Shaw said the drawings were at 50% completion. Motion by Morgan, seconded by Churchman to approve the Court Clerk Records Management and Preservation Monthly Report for March, 2024. Voting: Morgan, aye; Murphree, aye; Churchman, aye. Motion by Morgan, seconded by Murphree to approve a Transfer of Appropriations within the ARPA Fund. Voting: Morgan, aye; Murphree, aye; Churchman, aye. 1566-1-2000-2103, ARPA Interest, $8,219.05 to 1566-1-2000-2075, ARPA Interest Projects, $8,219.05; 1566-1-2000-1101, ARPA D1 Payroll Reimbursement, $717.53, to 1566-1-2000-2005, ARPA M&O, $717.53; 1566-1-2000-1102, ARPA D2 Payroll Reimbursement, $2,766.44 to 1566-1-2000-2005, ARPA M&O, $2,766.44; 1566-1-2000-1103, ARPA D3 Payroll Reimbursement, $64.09 to 1566-1-2000-2005, ARPA M&O, $64.09; 1566-1-2000-2322, ARPA 2021, $3,001.96 to 1566-1-2000-2005, ARPA M&O, $3,001.96; 1566-1-2000-2020, ARPA Online Records Project, $137,098.41 to 1566-1-2000-2005, ARPA M&O, $137,098.41. Motion by Murphree, seconded by Morgan to approve a Transfer of Funds – Error Correction to correct an apportionment made from Miscellaneous Receipt #412 whereby amounts were transposed and apportioned incorrectly into the Clerk Lien Fee Fund instead of the Clerk Records Management and Preservation Fund. Voting: Morgan, aye; Murphree, aye; Churchman, aye. Clerk Lien Fee Fund, CC-2, $6,866.25 to County Clerk RMP Fund, RMP-2, $6,866.25. Motion by Morgan, seconded by Churchman to approve executing a County Deed Property Acquired at Resale as submitted by the Stephens County Treasurer regarding a tract of land described as Lot 3, Block 32, Head Addition, County of Stephens, State of Oklahoma. Voting: Morgan, aye; Murphree, aye; Churchman, aye. Motion by Murphree, seconded by Morgan to adopt Resolution #2024-41 to approve the acceptance of 2,500 yards of dirt from Calvin Kirkland on behalf of the Stephens County Fair & Expo Center. Voting: Morgan, aye; Murphree, aye, Churchman, aye. The Board opened Bid #2024-22 for Crack Sealing, Sealcoating, and Line Striping/Marking of the Stephens County Fairgrounds Asphalt Parking lot located at 2002 S. 13th Street, Duncan, OK 73533. Bids were accepted from City Pavement, 13900 Deep Fork Point, Edmond, OK 73013 in the amount of $44,730.00 and Advanced Workzone Services, 2801 E. 31st Street South, Muskogee, OK 74403 in the amount of $74,000.00. Motion by Morgan, seconded by Murphree to award Bid #2024-22 to City Pavement. Voting: Morgan, aye; Murphree, aye; Churchman, aye. Motion by Murphree, seconded by Morgan to approve Stephens County Fairgrounds Alcoholic Beverage Concession Agreement #2024-73 by and between the Stephens County Fair & Expo Center "Fairgrounds" by and through the Stephens County Board of County Commissioners and Teisha Seely for the Texhoma Longhorn Sale to be held at the Stephens County Fairgrounds on April 26-27, 2024. Voting: Morgan, aye; Murphree, aye; Churchman, aye. Motion by Morgan, seconded by Churchman to approve Stephens County Fair & Expo Center Rental Agreement #2024-74 by and between the Stephens County Fair & Expo Center "Fairgrounds" by and through the Stephens County Board of County Commissioners and ABBI American Bucking Bull, Inc. for the ABBI Heritage South event to be held in the Stephens County Arena on May 3-4, 2024. Voting: Murphree, aye; Morgan, aye; Churchman, aye. Motion by Morgan, seconded by Murphree to approve Stephens County Fair & Expo Center Rental Agreement #2024-75 by and between the Stephens County Fair & Expo Center "Fairgrounds" by and through the Stephens County Board of County Commissioners and World Series of Team Roping Qualifier for a Team Roping event to be held in the Stephens County Arena on July 12-14, 2024. Voting: Murphree, aye; Morgan, aye; Churchman, aye. Commissioner Morgan wanted to report to the Board updates regarding the Stephens County Fair & Expo Center. Morgan stated that a bucking bull event will be held at the Fairgrounds this week. The parking lot project will be started in thirty (30) days. Commissioner Churchman told the Board to expect the wear surface to last about three (3) years. New Business: Commissioner Morgan presented a Cooperative Agreement for approval that had been brought to him too late to be placed on the agenda. Motion by Morgan, seconded by Churchman to approve Cooperative Agreement #2024-76 for the purpose of making conservation works of improvement to diminish erosion and siltation of right-of-way between Eric Martin and Stephens County. The County will remove trees and grade ditch for approximately 1/4 mile on the south side of E/W 1850 in Section 2, Township 3 South, Range 9 West in District #3. Voting: Morgan, aye; Murphree, aye; Churchman, aye. New Business: Commissioner Morgan presented a letter from CEC to the Board regarding Bridge Load Posting Signs that was given to him following the posting of the agenda. Motion by Morgan, seconded by Murphree to have the county be responsible for the placement and posting of any required bridge load restriction signs. Voting: Morgan, aye; Murphree, aye; Churchman, aye. New Business: Commissioner Morgan had received the 5-Year Plan for ODOT from Shelly Moody that needed approval before Thursday's CED meeting. The plan was received following the posting of the agenda. Motion by Morgan, seconded by Churchman to approve the 5-Year Plan. Voting: Morgan, aye; Murphree, aye; Churchman, aye. New Business: DAEDF President, Lyle Roggow, would like to meet with Chairman Morgan and ADA Sifers in the next thirty (30) days to discuss the project closeout on the Refinery. Phillips 66 will still need access to parts of the property for monitoring purposes, and any deeds filed on the property will have restrictions. Morgan wants the property back on the tax rolls and is excited about the possibility of jobs for the county. Series 2022-2023 Highway CAPITAL OUTLAY 4188 SMITH POWER SYSTEMS LLC 43659.40; Jail-ST M&O 5457 DR MICHAEL E NELSON 82.00; Rural Fire-ST CAPITAL OUTLAY 6012 NORTHWEST FABRICATION 45046.14; Series 2023-2024 ARPA 2021 M&O 2936 APS FIRECO 27274.38; 2942 LDS BUILDING SPECIALTIES 4112.00; Crt Payroll UNEMPLOYMENT 5018 OKLA EMP SECURITY COMMISSION 557.37; Donations M&O 2645 ACE HARDWARE 453.44; Emergency Mgmt M&O 4388 COMDATA CORP 302.18; 4389 STANDLEY SYSTEMS 58.44; TRAVEL 3769 OEMA TREASURER, DEBBI WAGNER 1289.69; Fair Main-ST M&O 395 DUNCAN BANNER 160.00; 4694 CINTAS 50.00; 4699 DUNCAN JANITORIAL 998.76; 4871 OKIE RENTS 115.00; 4912 H G JENKINS CONSTRUCTION CO 3331.33; 4966 OKIE RENTS 77.40; 4982 AMAZON CAPITAL SERVICES 235.20; 4987 AMAZON CAPITAL SERVICES 598.00; General CAPITAL OUTLAY 4035 KELLPRO INC 799.00; MATCHING BENEFITS 5015 BANCFIRST 10.72; M&O 3141 UNIFIRST CORPORATION 112.75; 3149 DUNCAN BUILDERS SUPPLY 972.74; 3565 BANCFIRST 631.21; 3661 DUNCAN JANITORIAL 785.62; 4034 KELLPRO INC 1331.00; 4041 LEXISNEXIS RISK DATA MANAGEMENT 50.00; 4222 KELLPRO INC 45.00; 4231 C & R PRINTING 265.00; 4256 COMANCHE TIMES 1324.95; 4260 UNIFIRST CORPORATION 118.55; 4272 COMDATA CORP 228.85; 4284 COMDATA CORP 205.74; 4568 STANDLEY SYSTEMS 293.75; 4913 AMAZON CAPITAL SERVICES 1239.80; 4959 AMAZON CAPITAL SERVICES 92.88; 4988 UNITED STATES CELLULAR 243.90; 4990 AMAZON CAPITAL SERVICES 917.37; 5005 ERIKS PIT STOP 91.22; 5016 AMAZON CAPITAL SERVICES 12.59; 5042 PUBLIC SERVICE CO OF OKLAHOMA 283.20; 5043 PUBLIC SERVICE CO OF OKLAHOMA 47.69; 5048 PUBLIC SERVICE CO OF OKLAHOMA 6108.44; PART TIME HELP 5014 ELECTION BOARD MEMBERS & BANCFIRST 140.00; UNEMPLOYMENT 4095 OSU COOPERATIVE EXTENSION 12000.00; Health M&O 4521 DAVIS AIR CONDITIONING 95.00; 4750 DAVIS AIR CONDITIONING 1655.00; 4874 AMAZON CAPITAL SERVICES 518.69; PERSONAL SERVICES 3871 OKLAHOMA STATE DEPT OF HEALTH 57182.43; TRAVEL 4249 COOPER, ROBIN 72.76; Highway M&O 1649 ACE HARDWARE 4.78; 2049 LAWTON COMMUNICATIONS LLC 2848.00; 3248 MARTIN AUTO SUPPLY 452.09; 3328 DUNCAN BUILDERS SUPPLY 249.85; 3334 McCOYS BUILDING SUPPLY 498.46; 3337 T & G CONSTRUCTION INC 1450.24; 3753 OKLA CORRECTIONAL INDUSTRIES 696.95; 3865 T & G CONSTRUCTION INC 1595.44; 3866 WARREN CAT EQUIPMENT CO 717.07; 3939 TRAVIS PLUMBING 2988.43; 4085 OKLA CORRECTIONAL INDUSTRIES 98.10; 4086 T & W TIRE CO 891.60; 4217 OKLA CORRECTIONAL INDUSTRIES 100.25; 4286 CINTAS 82.77; 4287 DISCOUNT AUTO SUPPLY 2347.41; 4288 DOLESE BROS CO 13890.27; 4290 HEAVY TRUCK & TRAILER PARTS 847.82; 4291 NANAS WASH TUB 17.00; 4292 P & K EQUIPMENT 526.75; 4293 STEPHENS COUNTY RWD #5 113.13; 4297 JAMES SUPPLIES LLC 252.17; 4298 MARLOW LUMBER CO INC 158.90; 4299 McNAIR TIRE & ALIGNMENT 15.00; 4371 ACE HARDWARE 148.94; 4372 CINTAS FIRST AID & SAFETY 38.70; 4373 CTC CONSUMER TEXTILE CORP 129.86; 4374 ERGON ASPHALT & EMULSIONS INC 2282.61; 4377 JAMES SUPPLIES LLC 196.50; 4379 MARTIN MARIETTA MATERIALS SW 24016.75; 4380 MONTGOMERY TIRE SERVICE 725.00; 4381 MOSLEY, KEN 55.00; 4382 P & K EQUIPMENT 387.82; 4383 T & G CONSTRUCTION INC 1870.00; 4451 CINTAS FIRST AID & SAFETY 342.10; 4454 DOLESE BROS CO 860.88; 4456 HEAVY TRUCK & TRAILER PARTS 801.83; 4459 KIMBALL MIDWEST 747.20; 4460 MARTIN MARIETTA MATERIALS SW 7637.51; 4461 MARTIN AUTO SUPPLY 1012.62; 4462 MONTGOMERY TIRE SERVICE 143.25; 4464 WYLIE SPRAYERS OF OKLAHOMA 554.52; 4807 AMAZON CAPITAL SERVICES 69.54; 4856 T & W TIRE CO 1983.32; 4867 C L BOYD COMPANY 4800.00; 4868 T & W TIRE CO 511.48; 4876 AEG PETROLEUM LLC 328.50; 4923 AMAZON CAPITAL SERVICES 290.67; 4949 AMAZON CAPITAL SERVICES 135.60; 4976 OKLAHOMA CORPORATION COMM 75.00; 5002 COTTON ELEC COOPERATIVE INC 40.80; 5003 AT&T 43.04; 5004 COTTON ELEC COOPERATIVE INC 270.34; 5006 PIONEER TELEPHONE COOP INC 267.27; 5007 SUMMIT UTILITIES OKLAHOMA 152.07; TRAVEL 3919 PIKEPASS CUSTOMER SERV CENTER 2.40; 3988 ACCO 95.00; 4295 PIKEPASS CUSTOMER SERV CENTER 3.10; 4799 DYER, MELLISSA R. 349.34; 4969 BEENE, BLAINE A. 44.01; 4979 HUTTO, CURTIS D. 25.29; Jail-ST M&O 2760 ECOLAB 131.33; 3602 CABLE MEAT CO 8804.78; 4006 SECRETARY OF STATE 10.00; 4028 BEN E KEITH - OKLAHOMA 11998.26; 4030 WAGNER SUPPLY 1885.09; 4144 STANDLEY SYSTEMS 97.70; 4484 ORKINS 174.99; 4485 FARMER BROTHERS COFFEE 231.83; 4486 ECOLAB 208.48; 4487 ECOLAB 120.00; 4525 STATE FARM INSURANCE COMPANIES 30.00; 4553 COOK'S 280.62; 4721 SOUTHERN BOX 30.95; 5047 PUBLIC SERVICE CO OF OKLAHOMA 2017.00; LATCF M&O 2945 ELLCO LLC 28484.00; ML Fee TRAVEL 5037 MOORE, JENNY L. 152.76; Rural Fire-ST CAPITAL OUTLAY 3885 RCJ CONSTRUCTION 17500.00; M&O 2846 HEALDTON AUTO & TRUCK SUPPLY 35.00; 4989 HEAVY TRUCK & TRAILER PARTS 269.86; SH Commissary M&O 4142 STANDLEY SYSTEMS 66.16; 4889 PRODIGY SOLUTIONS 4502.00; SH Svc Fee CAPITAL OUTLAY 4748 CSS MINDSHARE 6628.41; M&O 2308 SOUTHERN BOX 17.77; 3691 McNAIR TIRE & ALIGNMENT 60.00; 4109 COMDATA CORP 7204.85; 4121 STANDLEY SYSTEMS 134.74; 4122 THOMSON REUTERS WEST PUBLISHING CORP. 282.76; 4126 COMDATA CORP 158.26; 4132 COMDATA CORP 1361.05; 4140 STANDLEY SYSTEMS 66.15; 5021 AT&T 19.79; TRAVEL 2298 ARVEST BANK/cARD SERVICES 500.00; 4106 ARVEST BANK/cARD SERVICES 56.71; 4542 ARVEST BANK/cARD SERVICES 154.74; SR Cit-ST M&O 3942 CABLE MEAT CO 9941.42; 3943 HOMELAND GROCERY 746.36; 4390 DELBERTS DISCOUNT FOODS 322.57; All items approved this date are on file in the County Clerk's Office. Motion by Churchman, seconded by Murphree to adjourn meeting. Voting: Morgan, aye; Murphree, aye; Churchman, aye. BOARD OF STEPHENS COUNTY COMMISSIONERS /s/Russell Morgan Russell Morgan, Chairman /s/Kreg Murphree Kreg Murphree, Vice-Chairman /s/Todd Churchman Todd Churchman, Member Attest: /s/Jenny Moore Jenny Moore, County Clerk
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